🧭 New · Case study: Hoop Mountain Dubai ›

Run your business.
Not a spreadsheet.

Payments, staffing, scheduling, pipeline and team comms in one place — with a live number on everything, so you always know where things stand.

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Your week in numbers
All systems green
Collected
$84,210
▲ 12%
Outstanding
$12,930
4 overdue
On shift
14/18
2 open
MonTueWedThuFriSat
The reality

Most SMEs are run on borrowed tools

Spreadsheets weren't built to run a business — they were built to hold numbers. Every owner ends up stitching together a system out of tools that were never meant to talk to each other.

01
Payments

Tracked in a spreadsheet, chased over text message.

Nobody knows what's outstanding until someone adds it up.

02
Staff & team

Schedules in a group chat, hours tracked on paper.

Payroll becomes a monthly scramble to reconstruct who worked what.

03
Client comms

Follow-ups live in someone's phone, not the business.

If that person is out, the thread — and the relationship — goes cold.

04
Pipeline

Leads and clients tracked across three different files.

Nothing updates in real time, so decisions get made on stale information.

The fix

One shell. Built around how you already work

It adapts to how you already operate — not the other way around.

Your labels, your stages, your payment model, your workflow — Vantik is configured around what you already do, not a rigid template you have to adapt to.

Whatever tools you're using today, Vantik sits on top of them and takes over the manual work — not your judgment.

One login, one dashboard. Payments, staff, comms, and clients, all reading from the same live data — instead of five tools that each know half the story.

What Vantik replaces
  • Spreadsheet→ live records
  • WhatsApp follow-ups→ tracked comms
  • Paper attendance→ digital check-in
  • Manual invoicing→ automated payments
  • End-of-month payroll math→ calculated payroll
  • Gut-feel reporting→ live KPIs
A peek inside

Your whole operation, one happy place

Payments, payroll, staff, pipeline, comms, and live KPIs — everything talks to everything.

Live KPIs
Updating now ⟳

Collected, owed, attendance, headcount — the numbers that matter, updating as the business moves, not once a month.

Collected
$84,210
Outstanding
$12,930
Attendance
97%
Payments

Invoices out, reminders automatic, cash in.

Invoice #1187$8,400
Reminder sent ✓Paying Friday
Payroll

Hours and sessions logged as they happen, calculated automatically.

Omar Khalil32.5 hrs
James Miller28 hrs
Run payroll$4,120 →
Staff & team

Shifts fill themselves; labor cost updates live.

🟢 Sam · Crew A7am–3pm
Open shift · Sat3 volunteers
Communications

Follow-ups tracked against each client — reviewed before they send.

Auto-reminder — Fernandes family
Your monthly payment is due Friday.
Thanks, paying today 👍
Pipeline & clients

Every lead and client at the stage they're actually at, with the dollar value attached.

New leads
$21,700
Trials booked
$14,300
Won this month
$32,850 🎉
6
modules — payments, payroll, staff, comms, pipeline, live KPIs
1
dashboard replacing the spreadsheets, chats, and paper
0
spreadsheets left to maintain by hand
Case study

Hoop Mountain Dubai

Vantik built a dedicated web and mobile app for Hoop Mountain Dubai, a basketball academy juggling families, coaches, and payments.

Problem

Families, coaches, and payments were split across three unrelated tools — no single place to see what was collected, who was owed, or who was scheduled where.

Solution

Vantik built them one web and mobile app covering scheduling, payments, payroll, and parent communication — with a coach view, a management view, and a parent portal.

Dashboard — today's sessions and league status
DashboardToday, at a glance
Payments — collected and outstanding by family
PaymentsCollected vs. outstanding
Calendar — weekly sessions by coach and venue
CalendarSessions, coaches, venues
Comms — reviewed messages to families
CommsFollow-ups, reviewed before sending
"

One app. Families, coaches, and payments — nothing left to juggle.

Hoop Mountain Dubai — sports academy, Dubai
Beyond one industry

The same shell, reconfigured for how your business runs

The modules stay the same. The labels, stages, and workflow change to fit the business.

Sports academies & facilities
Families, coaches, sessions, courts, and attendance — single or multi-venue.
B2B recurring services
Contracts, recurring billing, and account follow-up on schedule.
Contractors
Projects, trades, site tracking, and payments across a job.
Agencies
Client pipeline, deliverables, and team workload in view.

Ready to leave the spreadsheet behind?

Tell us how you're operating today — we'll show you what it looks like on Vantik.

Pricing depends on your setup — we'll figure it out together once we know how you operate.

Your data is encrypted in transit and at rest, and it's never shared with anyone else.